Manual for Software “Monthly Progress
Statement of DRDAs”
Table of Contents
About The Application 5
Who Are the Users of This Application 5
Prerequisites 5
What you need to run this Application ? 5
What this application does? 6
What Does This User-Manual Cover ? 6
Conventions 6
Errata 7
How To Access This Application ? 8
Screen Layouts
‘Rural Portal’ Home Page 8
Main Screen of Monthly Financial Progress
of DRDAs
9
Password screen 10
Main Data Entry option screen 14
Data entry 15
Reports 33
About the
Application
·
Monthly
Financial Progress of DRDAs is a Online Software which has been designed and
developed
for
District Rural Development departments ‘DRDAs’
·
The software will capture the location from where the data is getting
entered and if the
upper tier want to
change the data they have to login as administrator and will get access to
edit the data. In
this way the software will provide security and ownership of data.
·
User
can enter the data, download the data and can view the reports from their own
location.
The Data entry will be done in
protected mode as only authorized users can have access to
the data centric operations but
reports can be viewed by all.
·
It
facilitates all the Internet users to see the details i.e Monthly Financial
Progress reports
of all the DRDAs statewise,
schemewise.
Who Are The Users for This Application?
There are two types of users of this application.
a) Ordinary User
b) Authorized User
Ordinary user is only allowed to view the reports.
Authorized user is allowed to view reports as well
as to make entry.
Prerequisites
This application may be used by any user who
already has some experience of using computer
& internet browser in windows environment.
What Do You Need To Run This
Application?
To run the application ‘Monthly Financial Progress
of DRDAs (Ver 1.0)’, you need to have the following:
·
Windows
98/2000/XP/NT
·
Microsoft
Internet Explorer 5.0 and above
·
Internet
Connectivity
What This Application does ?
·
Prepares
complete database to give a complete picture state wise, district wise, scheme
wise.
·
This
system facilitates the user to view the reports according to the option
selected in the
report formats given.
·
System
makes easier for the user to view as well as to generate the reports.
·
Reports
for the project ‘Monthly Financial Progress of DRDAs’ can be accessed by
anybody
having Internet connection, but only for
viewing the reports and not to make data entry.
·
Only
authorized user (at District level) can make entry in the software.
·
Any
number of users can access the system at same time and get the reports.
·
It
keeps the record of the schemes, which are worked upon by the districts.
What Does This Manual Cover ?
This manual provides the Monthly Financial Progress
report of all the schemes implemented at district
level. Using this application effectively to enable users to
familiarize the various options on the basis
of which the performance of the scheme is evaluated.
On completion of reading of this manual, the user
will have a complete understanding of the application
& will
be familiar to use this application independently.
Conventions
We have used a number of different styles, colors
of text and layout in this
manual to help differentiate between the different kinds of
information.
Bullets appear indented, with each new row bullet
marked as follows:
·
Important Words are in bold type font
·
Words
that appear on the screen, or in menus like the File or Window menu, are in a
similar
font to the one you would see on a
Windows desktop
·
Keys
that you press on the keyboard, like Ctrl and Enter are in italics.
Errata
We have made every effect to make sure that there
are no errors in the text. However no one is
perfect and mistakes
do occur. If you find an error or suggestion in this manual, like a spelling
mistake
or faulty
information, we would be grateful for feedback.
By sending
in errata or suggestion you will be helping us provide even higher quality
user-friendly task.
Simply
e-mail the information to Mrs. Madhuri Sharma at madhuri@nic.in.
How To Access the
Application ?
This following screen is the home page of Ministry of
Rural Development (Rural Portal) http://rural.nic.in,
a
gateway to access applications computerized and deployed for Ministry of Rural
Development.
The link of this web-application ‘Monthly Financial
Progress of DRDAs’ has been placed under the
‘Software for DRDAs/ZPs’ column on the right of the main page of
the Rural Portal (http://rural.nic.in).
To access this application, the user has to click the link
‘Monthly Financial Progress of DRDAs’ .
The following steps will explain in detail how to use this
application.
DATA ENTRY
When a User clicks on ‘Monthly Financial Progress of
DRDAs’ following screen is displayed. This type of user is allowed to view the reports only.
If an ordinary user clicks on ‘Monthly Financial Progress
for DRDAs’ , he will
only be allowed to
view the reports and not the data
entry. If an ordinary user clicks on online data entry,
the following screen is displayed.
User
will not be allowed to enter the data, if the ‘Password’ of the ‘State and
District’ selected by user is not known.
If
unauthorized user enters wrong password, following screen appears.
So,
this way only the authentic user can enter the data in the software.
If
an Authorized user clicks Data entry (online), he will have to enter its State,
District and
Password as shown in the
screen below.
Fig : Pass
Press
‘submit’ to move ahead.
Following
screen appears.
Fig : Menu
This
screen allows the user to select the entry of
a)
Monthly
financial Statement
b)
Funds
received
c)
Funds
transferred
If user wants to change the password then by clicking change
password button two more text boxes appear in Fig :
Pass shown in fig below
Change the password of selected State and District by
filling the old Password in Password field and New Password in other two
fields.
After filling the passwords click change password button
again. If old password is correct and two new password match then screen below
will appear.
Click the link to move to password page.
But if password does not match the old
password screen below will appear.
Click the link to move to password
page .
After furnishing correct password for the State and
District Fig : Menu appears when the
user clicks –‘Monthly Financial Statement’.
In this screen, user have to
select the scheme, month, year for which the data is to be entered. Future
dates are not allowed . Enter rest of the details and
press ‘Submit’ button.
Data Validation :
Future dates are not allowed.
Fields after years should be
numeric.
If the screen below will appear after clicking submit then
data entry is not properly made so click ‘Go Back’
to enter data correctly. Messages shown on page will tell in which filled
problem lies.
The following screen appears when
we click on Submit after filling the details correctly.
The record is inserted.
Press ‘Home’ to go to home
page and ‘Enter more records’ to make new entry’.
If screen below will appear
Means a warning for breakups which are entered does
not match with totals. But the record is inserted if you want to edit the
record click Edit button and edit the record.
This page allows the user to go to home page and to make
more entries.
Press ‘Home’ to go to home page and ‘Enter more records’
to make new entry’. Clicking the Home button takes the user to page in Fig:
Menu
When the user clicks ‘Data entry-Funds received’ , in fig
: Menu following screen appears.
User has to select month, year, scheme for which funds are
received, from where they are
received , amount and the date on which the funds are received
and click ‘Save’ button.
Note :
Date should be entered in MM/DD/YYYY format.
If
already some funds are received for the
year and scheme, then it is displayed in table below the data entry part .
When the user click ‘Edit’, the record
is displayed and it can be edited.
Edit and click ‘SAVE’ button. And same
is the case with Deletion of record.
The following screen appears after editing the selected
record and pressing save.
You can ‘Enter more records’ or go to Home i.e.
Menu page by
clicking Home button.
But if new entry is made, then the following screen will
appear.
Click ‘home’ ,
will take you the page shown in Fig: Menu.
When the user clicks ‘Funds transferred’ , in fig : Menu following screen is
displayed.
Initially, the above screen is displayed. Then, select
the scheme for which the data has to be transferred. The data if available is
displayed in combo box select the data from the list from which release is to
be made as soon
as the user select the data from the list available a table showing the release
made from that particular fund available. If this is first time release is been
made then table will not appear then fill the details.
Following screen is appeared, when the scheme is selected.
Release amount, release date and the balance amount is
displayed for the specific scheme.
Select from where the funds has to be transferred (Block
or Village) , name of the block or village, amount transferred
and the date of transfer and click ‘Submit’
Following screen is displayed
Click ‘home’ to go to Fig :
menu . Then again ‘home’ to go for page where reports option is given.
If after making an entry you want to edit that then select
the scheme the amount from which release been made then Screen below will
appear.
Fig : Rel
Now from here click the Edit
link for editing the release made .
Screen below will appear.
Do the editing and click the ‘Submit’
button. Page below will appear.
Enter more records button will
take to Fig : Rel .
For Deletion of release made can be done by clicking the
Select Yes
for deletion and submit. Screen below will appear.
Want to edit more record click
‘Edit more records’. Click home to go to
Fig : Menu
Reports
Following screen is displayed as
the user clicks to go for main page for reports.
‘Email’ option has also been given. If the user have some problem regarding the software, he can mail
us for details.
If the user click the first option in reports ‘Statements
of Funds transferred by DRDAs to Blocks/Panchayats’.
Following screen is displayed.
If user wants to view the reports for all states and
districts in one go, then click Submit or if the report of a specific state and
district is to be seen, then he should select and click ‘submit’
.
Following screen is displayed , if report of all the states and districts is to
be seen.
Report for the transfer of funds received by DRDAs is shown for all the
states and their districts is shown for which the entry has been made.
Click ‘Home’ to go to main page
Following screen is displayed if a specific state and
district is select to view its report. (As for example State-Arunachal pradesh
and
Report can also be seen for a
specific state and all its districts.
We have two options , ‘Till a
month’ and ‘Upto a month’. Report
formats are same in both the options.
The difference is stated below:
In the option ‘For a month’,
report is generated for a specific month which is selected.
In the option ‘Upto a month’ ,
report is generated till a specific month which is selected (since when the
software is being implemented).
Under heading ‘Upto a Month’ in
which all the reports upto a month can be viewed. Following screen is displayed
when the first option ‘Financial Statement of DRDAs’ under heading ‘Upto a Month’ is clicked.
Select the state and district and
year for which the report is to be viewed, and click submit.
Following report is displayed.
Click ‘Home’ to go to main page.
Following screen is appeared when the second option
“Financial Statement of DRDAs of a state’ is selected. User has to select
‘state’ and ‘scheme’ and year for which the report is to be viewed.
(As for
Following screen is appeared when
the second option “State-wise Financial Positionof funds released to DRDAs
under a scheme’ is selected. User has to select ‘scheme’ and year for which the report
is to be viewed.
(Above is the report is displayed
for the scheme –‘DRDA-ADMIN’ and year-‘2005’)
Following screen is appeared when
the second option “Scheme-wise
Financial position of funds released to DRDAs of a State” is
selected. User has to
select ‘state’ and ‘year’ for which the report is to be viewed.
Report of all the schemes for State ‘
Click ‘home’ to go to main page.
Following screen is appeared when
the second option “Location from
where the data is received till today” is selected. User has to select ‘month’ and
‘year’ for which the report is to be viewed.
Select the month and year and
click ‘Submit’.
Following screen is displayed.
Click ‘Home’ to go to main page.
Next heading is ‘Till a month’ ,
which includes the nearly the same
options as Heading ‘Upto a month’ has.The difference is lies mainly in the
month upto which the report is generated in both headings.
Last option in the reports is “Location from where the
data is not received”.
This option generates a report for the locations from
where online data entry has not been done.
Following screen is displayed when the user clicks this
option.
User has to select ‘month’ and ‘year’ (as shown for
previous report)and the following screen appears.
This is all about the software. If you have any problem,
please feel free to mail us at madhuri@nic.in