User Manual for DRDA Staffing
Position software
Table of Contents
About The Application 5
Categorization of districts 9
Staffing Position of DRDA 10
Who Are the Users of This Application 11
Prerequisites 11
What you need to run this Application ? 11
What made you to develop this Application? 11
What this application does? 11
What Does This User-Manual Cover ? 11
Conventions 12
Errata 12
How To Access This Application ? 13
Screen Layouts
Data entry 15
DRDA Details Entry 17
Staffing Details Entry 21
IT Infrastructure details 24
Open Query screen 25
Reports 29
State wise Project Director
Profile 30
State wise Staffing position
details I 31
State wise Staffing position
details II 32
IT Infrastructure Details 33
About the Application
Categorization of Districts
Category A district (<6 blocks)
Category B district (<6-10 blocks)
Category C districts (11-15 blocks)
Category D districts (>15 blocks)
Staffing Position Of DRDA’s
Who Are The Users for This
Application?
The users
for this application are the district rural development agencies.
Prerequisites
This application may be used by any user who
already has some experience of using computer
& internet browser in windows
environment.
What You Need To Run This Application?
To run the application ‘Automated Complaint System
(Ver 1.1)’, you need to have the following:
·
Windows
2000/XP/NT
·
Microsoft
Internet Explorer 5.0 and above
·
Internet
Connectivity
What
Made Us To Develop This Application?
·
Ministry
asked NIC to develop this application.
What This Application does ?
·
Prepares
the reports on the staffing position in all the drda’s , state wise and
district wise.
·
This
system facilitates the user to view the reports according to the user
specifications
(i.e. for
which state and district)
·
System
makes easier for the user to view as well as to generate the reports.
·
Entry
in the this application is done by all the district rural development agencies(DRDAs)
·
Any
number of users can access the system at same time and get the reports or
status
of their complaint
·
Allow
the authorized user to enter, edit, delete the data for drda
·
It
keeps the record of the staff associated with the district rural development
agencies.
·
The
application is secured since we have two type of users
accessing the application. First,
who can enter,edit,delete the data , second, who can view the reports.
What Does This Manual Cover ?
This manual provides the information about the
staffing position of the DRDAs which is monitored by
the
senior officers of the ministry from
time to time. Using this application effectively, enable the users to
familiarize the various options on the basis
of which Staffing position of DRDAs is given
On completion of reading of this manual, the user
will have a complete understanding of the application &
will be familiar to use this application independently.
Conventions
We have used a number of different styles , colors of text and layout in this manual to help
differentiate
between the
different kinds of information.
Bullets appear indented, with each new row bullet
marked as follows:
·
Important Words are in bold type font
·
Words
that appear on the screen, or in menus like the File or Window menu, are in a
similar font
to the one you would see on a
Windows desktop
·
Keys
that you press on the keyboard, like Ctrl and Enter are in italics.
Errata
We have made every effect to make sure that there
are no errors in the text. However no one is perfect
and mistakes do occur. If you find an
error or suggestion in this manual, like a spelling mistake or
faulty information, we would be grateful
for feedback.
By sending
in errata or suggestion you will be helping us provide even higher quality
user-friendly task.
Simply e-mail the information to Mrs. Madhuri Sharma at madhuri@nic.in.
How To Access This Application?
This following screen is the home page Rural Portal , http://rural.nic.in , gateway to access applications and sites of
rural domain.
On the right side under the heading “Software for DRDAs/ZPs”
, Click Staffing
Position Software
After clicking the above mentioned
link page below will be displayed.
Fig : 2
This screen displayed above contains option of :-
Ø
Data
Entry
Ø
Email
Ø
Reports
Clicking
on Data Entry will open page displayed below
DATA ENTRY
Data entry
is allowed to users having password for district. Other visitors can only view
reports.
give password to enter the data entry
part.
Change of password is also
possible by clicking the change password button.
Fill in the old password and, password and confirm the new
password in the third textbox. Then click
change the change password button
screen showing link password successfully changed will be displayed. Click the
link to go to password page fill in the details and click Submit button.
After clicking submit
button screen below will appear if password is correct.
If password is wrong then a message will come showing
password is wrong. Click the link and move
to password page again to retry the
password.
Fig : 3
Clicking the first link DRDA
Details Entry.
Screen below will appear.
For entering the information about the DRDA for selected
state and District Click link ‘ENTRY’ screen
below will appear.
Enter the information as per description in front of data entry
fields.
Validations on the page are:
Fields, which are mandatory to be filled
Ø
Address
Ø
Phone
Ø
No.
of Blocks
Ø
Name
of chairman
Ø
Designation
of PD
Ø
PD
Name
Ø
Age
of PD
Ø
Both
date Fields (In ‘mm/dd/yyyy’)
Ø
Education
of PD
Ø
Training
done by PD
Ø
Service
to which PD belongs
Fields which only numbers are allowed:
Ø
Phone
(numbers,-)
Ø
Pin
(can be blank)
Ø
No.
of Blocks
Ø
Fax
(Numbers, -)(can be blank)
Fields which require characters are :
Ø
Name
of chairman (cannot be blank)
Ø
Name
of PD (cannot be blank)
You can use Back button from the browser to go to previous page
After filling the details in the specified fields click
the submit button.
Page below will be displayed showing entry is successfully
made.
Note : Date should be entered in
MM/DD/YYYY format.
If you want to Edit the entered
information then click ‘Edit’ link and after editing click save.
Validation is same as in entry page.
There is a link of deletion also select ‘Delete’ to
delete information. After clicking the link Screen
below will asking you if you really
wants to delete the record.
Click yes to delete the entry. Clicking on ‘No’
will take you to the previous page.
For viewing the information that has been entered click
the ‘View’ button screen below will appear.
You can move to other data entry screen of ‘Staff
details entry’ from here or either from Fig 3.
(Second link). After clicking either of these
two option screen below will appear asking for Post and
Wing for which entry has to be made for the selected State
and District.
Here also links ‘Entry’, ‘Edit’ , ‘Delete’, ‘Goto DRDA Details’ ,’Home’ are available .
After selecting Wing and Post click link ‘Entry’ screen below
will appear.
You
can see No. Of posts as per guidelines automatically will
come fill in the other details.
Validations for this form are:
Numeric entries are allowed and should not be blank in
Ø
No
of Posts as per guidelines
Ø
No
of Posts sanctioned
Ø
No
of Post filled
Ø
No
of posts lying vacant
Now after filling details click submit button screen below will appear
For editing the entered information click the ‘Edit’ for
deletion click the ‘Delete’ link as previously
done in DRDA Details.
For viewing information that you have entered click view button
screen below will appear.
After completing this form entry of IT Infrastructure
details are to be made by clicking the third link
of (i.e. IT Infrastructure) Fig
: 3 . Click will take you to the page displayed below.
You can move between pages by clicking Home
.
Enter the required information. Clicking on Edit
you can Edit the information for selected state and
district.
After making entry Please logout
form the link in fig : 3.
The Reports are available on the
page shown in fig : 2.
Third link of Open Query in fig : 2 discussed below.
OPEN
QUERY
After the selection of state and district click Report button
on the extreme right of the page.
Report is generated as shown in the screen below.
If data for the selected district of selected state is not
entered, in that case the following
screen is displayed.
If the state or district is not selected in the above page , following page is displayed.
We have to select the state first then only district can
be selected.
REPORTS
In Addition to open query link we have four other links of
reports are displayed on the
following screen.
On clicking the “State wise Project director profile” following report is generated
.This report
generated includes state name, drda name, address name of project director, post held,
email of PD etc.
On clicking “State wise staffing
position details part-I”
following report is generated.
On clicking “State wise staffing
position details part-II”
following report is generated.
On clicking “IT Infrastructure Details” following screen will be shown asking for State and
District after selection following report will be
generated.
